WiDS Belgium Terms & Conditions

Conference Registration Cancellation Policy

Due to the restricted registration window, registrations are non-refundable. Replacement participants, attendees, or delegates are not accommodated. However, in the event of cancellation of the WiDS Belgium conference on May 17, 2024, paying conference participants will be entitled to a full refund.

Privacy Policy

Upon registering for an event with Women in Data Science Belgium, personal data, including name, family name, and organization, is accessible solely to the legal representative, volunteers and pertinent partners for name tag generation. Other collected data is anonymized and utilized for statistical analysis to discern audience demographics. Non-personal, de-identified, or aggregated information may be disclosed to WiDS legal authorities and sponsors for research or statistical purposes. Personal data of registered participants will be expunged within four months post-event. Individual email addresses, personal contact details, and payment information will not be disseminated to third parties unless mandated by law. CVs submitted for inclusion in the sponsor talent pool will be shared exclusively with the companies listed on the conference page under ‘Sponsors’.

Photography

Attendees are encouraged to capture and share photographs while honouring the privacy of others. Professional service providers may be engaged for photographic or videographic documentation, with resultant images or footage utilized for promotional endeavours. Attendees desiring non-publication of their images should notify WiDS Belgium in advance at widsbelgium@gmail.com. Commercial photography necessitates explicit authorization by WiDS Belgium legal representative.

Your Rights

Pursuant to GDPR regulations, you retain the right to access, rectify, erase, restrict, or object to the processing of your information. For the exercise of these rights or to address privacy concerns, please contact us at widsbelgium@gmail.com.

Changes to this Policy

This privacy policy remains subject to modification at any juncture. We advise periodic review for updates or amendments.

Last updated: March 19, 2024.